RoadLife Terms of Use

1. Service Description

RoadLife is an automated expense reporting application designed for professional pilots. The app detects your flights via FlightAware, matches your credit card transactions to trips, and generates expense reports for submission to SAP Concur. By using RoadLife, you agree to these terms.

2. Subscription Terms

• RoadLife is offered as a subscription service at $19.99 per month
• Payment is billed through Apple via your App Store account
• Your subscription automatically renews each month unless cancelled at least 24 hours before the end of the current billing period
• You can manage or cancel your subscription at any time in iPhone Settings > Apple ID > Subscriptions
• No refunds are provided for partial billing periods — cancellation takes effect at the end of the current period
• A free trial may be offered to new users; if you do not cancel before the trial ends, you will be charged

3. Account & Eligibility

• You must be at least 18 years of age to use RoadLife
• RoadLife is intended for professional pilots with legitimate expense reporting needs
• You may maintain only one account per person
• You are responsible for maintaining the security of your account credentials and device access

4. Acceptable Use

• You agree to use RoadLife only for its intended purpose of expense tracking and reporting
• You may not reverse engineer, decompile, or disassemble any part of the application
• You may not share your account credentials with others or allow unauthorized access
• You may not use the service to submit fraudulent expense reports
• You may not attempt to interfere with or disrupt the service or its infrastructure

5. Data & Privacy

Your use of RoadLife is also governed by our Privacy Policy, which describes how we collect, use, and protect your data. By agreeing to these Terms, you also acknowledge and accept the Privacy Policy.

6. Third-Party Services

RoadLife integrates with third-party services that are subject to their own terms and conditions:

• SAP Concur — expense report creation, card charge sync, and report submission
• FlightAware — flight detection and tracking
• Apple — authentication, push notifications, and subscription billing
• Google — authentication and optional Gmail access

RoadLife is not responsible for the availability, accuracy, or terms of these third-party services.

7. Intellectual Property

• RoadLife and its original content, features, and functionality are owned by Phenix Solutions LLC
• You retain full ownership of your personal data, expense records, and exported reports
• You may not use RoadLife's name, logo, or branding without prior written permission

8. Disclaimer & Limitation of Liability

• RoadLife is provided "as is" without warranty of any kind, express or implied
• RoadLife is a tool to assist with expense reporting — it is not a substitute for reviewing your own expense reports before submission
• We do not guarantee the accuracy of flight detection, transaction matching, or Concur submission
• You are solely responsible for verifying the accuracy of any expense reports before approving them
• In no event shall Phenix Solutions LLC be liable for any indirect, incidental, special, or consequential damages arising from your use of the service
• Our total liability shall not exceed the amount you paid for the service in the preceding 12 months

9. Termination

• You may cancel your subscription and stop using RoadLife at any time
• We reserve the right to suspend or terminate accounts that violate these terms
• Before account deletion, you may export all your data via Settings > Export My Data
• Upon termination, your data will be permanently deleted within 30 days

10. Changes to These Terms

We may update these Terms of Use from time to time. If we make material changes, we will notify you via the app or email. Your continued use of RoadLife after changes are posted constitutes acceptance of the updated terms.